Equipment Maintenance & Asset Tracking Software for Australia
Register your plant and equipment, schedule servicing by engine hours or date, and get maintenance reminders by email before anything falls overdue. Built for trades, construction, plant hire, and workshops.
No credit card required. No telematics hardware. Works for any machine with an hour meter.
Plant Maintenance Is a WHS Duty, Not Just Good Practice
Under the model WHS Regulations adopted across most of Australia, a business must ensure its plant (excavators, forklifts, generators, compressors, hoists) is maintained and inspected in line with the manufacturer's recommendations. When SafeWork or WorkSafe investigates an incident involving plant, the maintenance history of that machine is one of the first documents requested.
Some equipment goes further. Forklifts have a recognised inspection regime under AS 2359, and the AS 2550 series sets out periodic and major inspections for cranes. None of this is workable from memory or a whiteboard, it needs a schedule per machine and a record of what was done, when, and by whom.
MaintainLog gives you exactly that: each asset carries its own service schedules, every completed service is logged with a date and notes, and the full history is there when an auditor, insurer, or buyer asks for it.
Scheduling by Engine Hours, the Way Plant Actually Wears
Machines wear by hours of operation, not calendar months. Typical hour-based schedules Australian operators run in MaintainLog:
| Equipment | Schedule | Typical interval |
|---|---|---|
| Excavator | Engine oil & filter service | Every 250–500 hours |
| Excavator | Hydraulic oil & filters | Every 1,000–2,000 hours |
| Skid steer / loader | Greasing & inspection | Every 50 hours |
| Generator | Oil & filter service | Every 100–250 hours |
| Forklift | Planned maintenance + AS 2359 inspection | Every 250 hours / annually |
| Air compressor | Air filter, oil, belt check | Every 250–500 hours |
Intervals are typical figures, always follow your OEM service manual. In MaintainLog, you set the exact interval per machine and update hour-meter readings whenever operators report them.
Built for the Businesses That Own the Gear
Construction & Earthmoving
Excavators, loaders, and attachments across multiple sites, all serviced on hours from one register.
Plant Hire
Track servicing between hires without GPS. Update hours at return, and the schedule stays accurate wherever the machine went.
Workshops & Farms
Tractors, generators, compressors, and tools, one maintenance log for everything with an engine or a service interval.
How It Works
Get started in 3 simple steps
Add Your Assets
Register your vehicles, machinery, and equipment. Include serial numbers, models, and current readings.
Set Maintenance Schedules
Create schedules by time (days, weeks, months) or usage (hours, miles, kilometers).
Get Reminders & Complete Work
Receive email alerts when maintenance is due. Mark work orders complete and keep a full history.
No GPS Hardware Required
No expensive hardware to buy or install. Works with any device.
No Telematics
No monthly hardware fees. Just simple, manual tracking.
2-Minute Setup
Add your first asset and schedule in under 2 minutes.
Works on Any Device
Use it on desktop, tablet, or phone. No app download required.
Frequently Asked Questions
What are my plant maintenance obligations under Australian WHS law?
Under the model WHS Regulations adopted in most states, a business (PCBU) must ensure plant is maintained, inspected, and if necessary tested in line with the manufacturer's recommendations, or, if those aren't available, in line with a competent person's recommendations. In practice that means having a service schedule for each machine and being able to show it was followed. A dated maintenance history for each asset is the evidence.
Can I schedule servicing by engine hours?
Yes, hour-based scheduling is the core of MaintainLog. Set a 250-hour service on an excavator, update the hour-meter reading when the operator reports it, and the next work order is generated automatically when it falls due. Time-based schedules (for example, annual inspections) run alongside hour-based ones on the same asset.
Do forklifts and cranes need scheduled inspections in Australia?
Yes. Australian Standards set out inspection regimes for both: AS 2359 covers powered industrial trucks (forklifts), and the AS 2550 series covers cranes, including periodic inspections and major inspections later in a crane's life. Regulators expect these inspections to be planned, not ad hoc, which is exactly what a recurring schedule with email reminders gives you.
We hire out equipment. Can we track maintenance between hires?
Yes. Plant hire businesses use MaintainLog to keep each machine's service history in one place regardless of which site it's on. Because scheduling is by hours or dates (not GPS), it doesn't matter where the machine physically is, update the hour meter when it comes back and the schedule stays accurate.
How is this different from a full CMMS?
A full CMMS is built for large maintenance departments (parts inventories, purchasing, technician rostering) and is priced accordingly. MaintainLog covers what a small Australian business actually needs: an asset register, recurring service schedules, automatic work orders, email reminders, and a complete history per machine. You can set it up in an afternoon without a consultant.