Tractor Maintenance Software Built Around the Season
Farm machinery does half its year's hours in a few frantic weeks. Schedule servicing by engine hours, get the reminder before seeding or harvest starts, not during it, and keep a service history for every tractor, header, and implement on the place.
No credit card required. No GPS or telematics hardware.
Seasonal Hours Are Why Farm Servicing Gets Missed
A tractor that idles through winter and then does 300 hours across seeding doesn't fit calendar-based servicing. Book it in every six months and you'll service it once when it doesn't need it and miss the interval when it's working hardest, usually discovering the overdue oil change mid-season, when a day of downtime actually costs money.
Hour-based schedules follow the real workload: update the hour meter when you fuel up, and the 250-hour service comes due exactly when the machine has done 250 hours, whether that took five months or five weeks. Pair it with a pre-season inspection schedule timed before your busy periods, and the machine goes into seeding or harvest already serviced.
The history matters on a farm, too. Machinery is most farms' biggest capital item after land, and a documented service history holds real value at trade-in or clearing sale, as well as backing warranty claims on newer gear.
Implements and Fixed Plant Belong in the Same Log
It's never just the tractor. Headers, balers, seeders, augers, irrigation pumps, and the farm ute each have their own intervals: greasing, gearbox oil, knife and belt checks, filter changes. Spreading that across a diary, a notebook in the ute, and memory is how things get missed.
In MaintainLog, everything with a service interval is an asset: hour-based schedules for engined machines, calendar-based ones for implements and pumps (for example, 'grease baler every 4 weeks in season' or 'pre-harvest header inspection, every October'). One log, one set of reminders, one history per machine when it's time to sell.
Typical Tractor Service Intervals
A representative pattern for modern diesel tractors. Intervals vary noticeably between makes and generations; your operator's manual is the authority:
| Service task | Typical interval | Notes |
|---|---|---|
| Greasing & walk-around | Daily / every 10 hours | Front axle, linkage, PTO shafts |
| Engine oil & filter | Every 250–500 hours | Older machines often 100–250h; check your manual |
| Fuel filters | Every 500 hours | Sooner with on-farm fuel storage |
| Air filter service | Every 500 hours / as indicated | Much sooner in dusty conditions; check the restriction indicator |
| Transmission / hydraulic filter | Every 500–750 hours | Critical on machines running loaders |
| Transmission / hydraulic oil, front axle oil | Every 1,000–1,500 hours | OEM-dependent |
| Pre-season inspection | Before seeding / harvest | Belts, hoses, coolant, tyres, and lights, checked before the machine is critical |
Intervals are typical industry figures. Always follow the service schedule in your OEM manual. In MaintainLog you set the exact interval per machine.
How It Works
Get started in 3 simple steps
Add Your Assets
Register your vehicles, machinery, and equipment. Include serial numbers, models, and current readings.
Set Maintenance Schedules
Create schedules by time (days, weeks, months) or usage (hours, miles, kilometers).
Get Reminders & Complete Work
Receive email alerts when maintenance is due. Mark work orders complete and keep a full history.
No GPS Hardware Required
No expensive hardware to buy or install. Works with any device.
No Telematics
No monthly hardware fees. Just simple, manual tracking.
2-Minute Setup
Add your first asset and schedule in under 2 minutes.
Works on Any Device
Use it on desktop, tablet, or phone. No app download required.
Frequently Asked Questions
Can I set reminders around seeding and harvest rather than fixed dates?
Yes, use a time-based schedule with the interval timed to land before your season (for example, an annual pre-harvest inspection each October). Hour-based service schedules run alongside it, so heavy seasonal use still pulls services forward automatically.
Does it handle implements without engines (seeders, balers, augers)?
Yes. Implements are registered as assets with calendar-based schedules (greasing, gearbox oil, bearing checks). Anything with a service interval can be tracked, whether or not it has an hour meter.
Is a service history really worth anything at trade-in?
Ask any dealer: a machine with a documented history is easier to price and easier to sell, and it removes the buyer's biggest fear on used farm gear: hidden neglect. It also supports warranty claims on newer machines, where OEMs expect servicing at specified intervals.
We're a mixed operation: farm machinery plus trucks and utes. One system?
Yes. Tractors and headers run on engine hours, trucks and utes on kilometres, pumps and implements on the calendar, all in the same account with the same reminder system. That's the point: one log for everything that needs servicing.