A Simpler Fleetio Alternative for Small Fleets
Fleetio is a full fleet management platform. MaintainLog is a maintenance reminder and tracking tool. If what you actually need is the second thing, you shouldn't be paying for the first.
No credit card required. Set up in an afternoon, not a rollout.
When Fleetio Is the Right Choice
Let's be straight: Fleetio is excellent at what it's built for: managing a serious fleet as an operation. If vehicles are the core of your business and you want the whole operational picture in one platform, it's a strong product and we're not going to pretend otherwise.
Fleetio is probably the better fit if you need:
- GPS and telematics integrations that pull odometer readings automatically
- Fuel card integration and fuel economy analytics
- Driver inspection workflows (DVIR) with defect escalation
- Parts inventory and purchase orders across a workshop
- A large fleet where per-vehicle software pricing is a rounding error
When You Just Need the Maintenance Handled
Most small businesses that trial fleet software don't have a fleet department: they have a dozen utes, trucks, and machines, and one person who's supposed to keep the servicing straight. They end up paying for telematics dashboards and fuel analytics they never open, and the actual job (don't miss a service) was the easy part.
That's the job MaintainLog does. You register your vehicles and equipment, set the service intervals, and update the odometer when convenient. When something comes due, a work order is created and you get an email. That's the product.
- Service reminders by kilometres, hours, or date: the core job, done well
- A complete dated service history per vehicle or machine
- Tracks equipment too: excavators, generators, and trailers, not just vehicles
- Flat pricing by asset count, with unlimited users on every paid plan
- No hardware, no integrations to configure, no rollout. Set up in an afternoon
MaintainLog vs Fleetio, Feature by Feature
A dash isn't a gap we're hiding. It's a feature we deliberately don't build, so you never pay for it.
| Fleetio | MaintainLog | |
|---|---|---|
| Maintenance reminders (km / hours / date) | Yes | Yes, email when due |
| Service history & work orders | Yes | Yes |
| Non-vehicle equipment (plant, generators) | Vehicle-centric | Yes, any asset with an interval |
| GPS / telematics integrations | Yes, a core strength | Not included, by design |
| Fuel card & fuel economy tracking | Yes | Not included, by design |
| Driver inspections (DVIR) | Yes | Not included, by design |
| Parts inventory & purchase orders | Yes | Not included, by design |
| Pricing model | Per vehicle, per month | Flat bands from $29/mo, unlimited users |
| Time to set up | A proper rollout | An afternoon |
Fleetio's feature set is summarised from public information and changes over time, check their site for current details. The point stands either way: if you won't use the operational features, you shouldn't pay a per-vehicle price for them.
How It Works
Get started in 3 simple steps
Add Your Assets
Register your vehicles, machinery, and equipment. Include serial numbers, models, and current readings.
Set Maintenance Schedules
Create schedules by time (days, weeks, months) or usage (hours, miles, kilometers).
Get Reminders & Complete Work
Receive email alerts when maintenance is due. Mark work orders complete and keep a full history.
Frequently Asked Questions
Is MaintainLog a full replacement for Fleetio?
Only if you're using Fleetio for maintenance scheduling and history. If you rely on telematics integrations, fuel tracking, or driver inspection workflows, MaintainLog deliberately doesn't do those things: that's the trade that keeps it simple and flat-priced. Plenty of small fleets discover reminders and history were the only features they were really using.
How do odometer readings get in without telematics?
You type them in: at refuelling, on a Friday, whenever suits. That sounds primitive until you price telematics hardware and subscriptions across a small fleet. For a dozen vehicles, thirty seconds per vehicle per week keeps every schedule accurate.
Why flat pricing instead of per-vehicle?
Per-vehicle pricing means your software bill grows every time you buy a truck, and adding your mechanic or foreman as a user often costs extra too. MaintainLog prices by asset band, from $29/month for up to 50 assets, and every paid plan has unlimited users, so the whole crew can see what's due at no extra cost.
Can I move my existing records over?
Yes. Assets import via CSV, so your vehicle list comes across in one upload. Set your schedules against each vehicle's current odometer and hours, and you're tracking from day one. The 14-day trial (no card required) is designed for exactly this test run.
Fleetio is a trademark of its respective owner. MaintainLog is not affiliated with or endorsed by Fleetio. Feature and pricing descriptions reflect publicly available information at the time of writing, always verify current details with the vendor.