When Excel Breaks Down
Spreadsheets work great... until they don't. Here's what we hear from businesses every day.
No Automatic Reminders
You have to remember to check the spreadsheet. Miss a day, miss a service.
Terrible on Mobile
Try updating a spreadsheet from the job site on your phone. Good luck.
Version Control Nightmare
Which file is current? "maintenance_log_v3_FINAL_v2.xlsx"?
Hard to Share
Email it around? Google Sheets? Who has edit access? Who broke the formulas?
Excel vs MaintainLog
A simple comparison of maintenance tracking methods.
| Feature | Excel | MaintainLog |
|---|---|---|
| Automatic reminders | ✗ | ✓ |
| Mobile friendly | ✗ | ✓ |
| Team sharing built-in | ✗ | ✓ |
| Version control | ✗ | ✓ |
| No formulas to break | ✗ | ✓ |
| Service history tracking | Manual | ✓ |
| Setup time | Hours | 2 minutes |
| Cost | Free* | Free |
What a Simple Tool Gives You
MaintainLog does one thing well: track maintenance for your equipment.
Automatic Reminders
Get email notifications when maintenance is due. No need to remember to check a spreadsheet.
Works on Any Device
Update mileage and complete work orders from your phone, tablet, or desktop.
Team Access
Share access with your team. Everyone sees the same, current information.
Instant Search
Find any asset or service record instantly. No more scrolling through rows.
From This...
| Asset | Last Service | Next Due | Mileage | Notes |
|---|---|---|---|---|
| Ford F-150 | 1/15/25 | =B2+90 | 45230 | oil change |
| Excavator | ??? | #REF! | hrs: 502 | |
| Generator | 11/20/24 | =B4+180 | n/a | quarterly |
...To This
Due Work Orders
2 Due500hr Hydraulic Service
502 / 500 hrs
Oil Change
In 3 days
Migrate in 3 Simple Steps
Moving from Excel is easier than you think
Add Your Assets
Register your vehicles, machinery, and equipment. Include serial numbers, models, and current readings.
Set Maintenance Schedules
Create schedules by time (days, weeks, months) or usage (hours, miles, kilometers).
Get Reminders & Complete Work
Receive email alerts when maintenance is due. Mark work orders complete and keep a full history.
Free for Up to 5 Assets
Track up to 5 vehicles, machines, or pieces of equipment for free. Forever. No credit card required. No trial period. Just free.
What's included in the free plan:
Need more? View Pro pricing